THAREJA Members Overview

It's easy to send invites and manage team members in THAREJA so they can start tracking time immediately. To find out more about Members, click on any of the topics listed below:

Inviting team members

It's easy to send invites and manage team members in THAREJA so they can start tracking time immediately. Follow these steps to get started:

STEP 1. Navigate to Members from the left side navigation.

STEP 2. Click Invite Member button given at the top right corner.

STEP 3. Next, you will get this popup, select the role you want the user to be in your team, enter their email address and click Send Invitation.

Now, the user will receive an invitation email like this.

While accepting the invite, they will be required to set up their account on THAREJA. Once completed, the users will automatically be added to your team.

Editing member details 

Navigate to Members from the left sidebar and open the Actions menu on the member you want to edit the details for.

Editing member's role

ClickEdit Role in the Actions menu.

You will now see a popup asking you to select a different role from a dropdown menu. Select the desired role and clickSave.

Editing payment details of a member

ClickEdit Payment Details in the Actions menu.

You will see a pop-up with all the payment details. Set the desired values and clickSave.

Editing time tracking limits of a member

ClickEdit Limits in the Actions menu.

Next fill in all the desired details and clickSave.

Removing a member from your team

ClickRemove in the Actions menu.

A confirmation popup will appear, clickOK to confirm and the members will be removed from your team.

Disabling time tracking for a member

Note: Once you disable a member, they will be moved to the archive.

Open Actions menu on the member you want to disable and click Disable.

A confirmation popup will appear, clickOK to confirm. 

The member will be moved to archived members from the active team members and will no longer be able to track time using the client app. 

Enabling time tracking for a member

However, you can always enable time tracking for a member by moving the member from archived members to active members again. You just need to clickEnable in the Actions menu.

Exporting team member list 

It's quite simple to download or export a list of your team members in THAREJA by following these steps:

STEP 1. Go to the Members from the left side navigation to open the member listing page.

STEP 2. Now click on these buttons here to export the member list in the required file format.

The file will be downloaded either to your system's downloads folder or to the folder you've kept as your browser's default download location.

Enabling and disabling time tracking for team members 

Enabling time tracking in THAREJA allows users to track time to projects and tasks assigned to them while disabling the feature restricts users from tracking time and removes all assigned projects and related tasks from their client application. However, organization owners can still retain the user's previous data since the user still exists in the organization but is not allowed to track time.

Note: Time tracking for a member can be enabled or disabled by an organization owner or manager only.

STEP 1. Open Members page from the left side navigation.

STEP 2. Open the Actions menu on the member you want to disable time tracking and click Disable.

STEP 3. A confirmation popup will appear, click OK to confirm. 

The member will be moved to archived members from the active team members and will no longer be able to track time using the client app. 

How to enable tracking for a team member

However, you can always enable time tracking for a member by moving the member from archived members to active members again. You just need to clickEnable in the Actions menu.

Setting time tracking limits for a user

THAREA allows you to limit the time tracking for a user in terms of the maximum number of hours that can be logged in a week or a day, or you can also limit time tracking to the specific shift scheduled for a specific user. This feature helps to ensure that your team is not going over the targeted budget.

Note: Only a team owner and manager can set or edit the limits for a team member.

SelectMembers from the left-side navigation bar to open the members listing page.

Open theActions menu on the member you want to set the limits for and click Edit Limits.

Adding the daily limits 

A popup will appear next where you can set the desired limits. Let's set the daily limit here. Just fill in the hours per day and clickSave.

Once a user reaches his/her time limit, the tracker will automatically stop and they will get to see the following message on the client app.

Adding the weekly limits

Similarly, weekly limits can be added.

The tracker will automatically stop when the users reach their weekly limit and will see the following message on client app.

Note: The maximum number of hours a team member can log each week or day will be shown next to their name in the members list once the limit has been saved.

Adding the shift limits

Users shift can also be used to limit their daily working hours and in order to get this feature working, a shift should have been created for the user. For instance if a user's shift has been created from 9:00 am to 5:00 pm, then they will not be allowed to track time outside this time frame. 

Your tracker will stop when the shift is over and you will get the following message on the client app.

Limiting the user to work on specific weekdays

By using this feature you can limit the users to work on specific weekdays which means they will not be able to track time for a day which is not allowed.

You won't be able to start the tracker if you're not allowed on specific weekdays and you will get the following message on the client app.

Changing user role to organization and project

We have different user roles available in THAREJA on the basis of which each member of your organization and projects can have different access levels. By default, all projects and team members can be accessed by the Organization Owners and Managers. However, in order to track time, one only needs to be the member of a project if they want to track their time on it.

Changing the user's role in the organization

STEP 1. A user's role in organization can be changed from the Members pages. Navigate to Members from the left sidebar and open the Actions menu on the member you want to edit the role for.

STEP 2. Click Edit Role in the Actions menu.

STEP 3. You will now see a popup asking you to select a different role from a dropdown menu. Select the desired role and click Save.

Changing the user's role in the project

STEP 1. Navigate to Projects from the left navigation and open the project in which you want to change the user's role.

STEP 2. Go to the Project Information tab and click on Edit button given at the top of People section in the right. 

STEP 3. Now you can add and remove the desired member from the different roles given here. 

STEP 4. Once you are done with the changes, click Save.

Removing a team member

If you want any of your team member not to have access to your organization anymore, you can remove them from your team.

STEP 1. Navigate to Members from the left sidebar. 

STEP 2. Open the Actions menu on the member you want to remove from your team and click Remove.

STEP 3. A confirmation popup will appear, click OK to confirm and the members will be removed from your team.

How to restore a removed team member

If you want a removed team member to get full access to their Activity data like screenshots, apps & URLs along with the timesheets, or you want to let them continue working in your organization again, THAREJA offers a restoring member feature for this.

You only need to send the invitation to the same email address this member had previously.

What data will be removed after a user is removed from the team

  1. All timesheets data will be hidden for the removed member.
  2. All the Activity data i.e. screenshots, apps and URLs will be hidden.
  3. No payment will be generated for a removed member in the upcoming automatic payrolls.
  4. You won’t be able to select a removed member to make a manual payment as well via THAREJA.

What data will be available after a user is removed from the team

  1. Owners and managers will be able to see the Activity data for removed members.
  2. The data will be available in the Reports section as well.

Editing member's pay rate

You can easily edit a user’s pay rate in THAREJA inside the Members section. The following steps will help you change a user’s pay rates.

STEP 1. Navigate to Members from the navigation menu on the left.

STEP 2. Choose the member whose pay rate you want to change, open the Actions menu given at the right end and click Edit Payment Details.

STEP 3. A popup will appear next where you can edit the details like pay rate, bill rate, pay period and pay type. Make the desired changes and then click Save.

  • The pay rate is the amount you pay to your team members while the bill rate is the amount a client is billed.
  • Changes in pay rates will apply to all unpaid hours.

Weekly Limits

Thareja Weekly Limits feature allows organizations to limit the number of hours the team members can work for in a week. It helps in organizations to make sure that the team members work their designated weekly hours, without exceeding the desired limit.

Adding weekly limits for team members

STEP 1. Navigate to Members from the left side navigation.

STEP 2. Open the Actions menu on the member you want to add the weekly limit for and click Edit Limits.

STEP 3. A popup will appear next, fill in the weekly limit with the desired value and click Save. 

Once the limit is saved, the number of hours your team member can track per week will be displayed against their name in the members list.

Editing the weekly limit for team members

You will need to edit a member's weekly limit when they need to track more time, but the limit was already reached. The steps are exactly the same as are mentioned above to edit the weekly limit for a team member.

You cannot edit the limits for past weeks as THAREJA only allows users to override up to the current week. 

Removing the weekly limit for team members

If you want your team member to log time without any restrictions, you just need to keep the weekly limit blank and then save your changes.

Note: Setting the weekly limit “0” for a user will limit the member from working at all. So in order to allow unlimited tracking you have to keep it blank.

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