How to track time on a task

To start tracking time, you need to download and install one of our desktop and mobile apps.

Each app has its own limitations to what it can record, for example, mobile apps can only record time and locations (if enabled). Your employer may also require one type of application to be used to ensure your time & activities are recorded. It would be best to consult them in case you’re not sure what application you should download and use.

Time Tracking with our desktop app

Thareja Time Tracker is a simple-to-use time tracking desktop application which allows you to track your time while working. You can also track time to specific tasks, this way you’ll be able to see how much time is actually spent on each task and compare it to the estimated time as well.

The desktop app is available for Mac, Windows and Linux.

You have two ways to go to the app download page:

1. You can directly go to this page https://thareja.ai/app/download

2. If you are already logged in to thareja.ai, open the menu from the top right corner and just click on the Download option.

Now choose an app for your required operating system, download and install it accordingly.

After you have installed the desktop app successfully, open the app. You will see a couple of intro screens.

To proceed, you need to click on Let's Go! You will get the login screen next and you can directly log in to the tracker if you are already registered on thareja.ai

If you haven't registered on thareja.ai yet, don't worry, we have got you covered! You can register yourself from the app as well, just click on the Register button.

After registration just login yourself with your registered email id and password.

Once you are logged in, you will see the tracker dashboard. There are three different views of tracker UI: small, medium and expanded which can be switched by clicking on the icons given at the top right corner of the tracker.

Note: To begin tracking time on a task, you need to be added to a project first and there should be tasks assigned to you.

If you don't see any tasks on the tracker, don't worry, you can create tasks for yourself by following these few steps:

Creating new task from desktop tracker

Click on this plus icon (+) icon given below the timer.

Next, you will get this popup to enter these details:

1. PRIORITY: You can set the priority of the task from here i.e. Low, Medium or High.

2. CLIENT: Here you will get a list of all the added clients and you can select the client the task belongs to.

3. PROJECT: Here you will get a list of all the projects to which you have been added by your team owner/manager and you can choose which project you want to add this task to.

4. TASK NAME: This will be the title of the task.

5. DUE DATE: Further you can select a due date for the task.

6. DESCRIPTION: As the name indicates, you can write the task description here.

Once you have filled in all the details, click on Create New Task button. Your task will be created and visible in the task list displayed on the expanded view of the tracker with a Play/Pause button on it. To start tracking your time on this task, just click this play button.

Or, you can also click the Play button given in the top section but first, you need you select a task from the list by clicking on it. Once you have selected a task, the task name will appear on this top timer section and you are just one click away to start the timer on it.

You can also create tasks on thareja.ai and get them here as well. To know how to create tasks via thareja.ai, please check this guide https://support.thareja.ai/article/8-how-to-add-tasks-in-thareja

Time Tracking with our mobile app

1. Tap on the App Store or Play Store in your mobile.

2. Search Time Tracker by Thareja into the search bar. Download and install the application.

3. Once the app has been installed on your mobile, you are ready to start tracking your time.

4. Open the app and log in.

5. Once you are logged in to the application, go to Projects you will find the list of projects assigned to you. Select a project, then choose the task you want to track your time to and click the “Play” button to start.

Ideally your manager has set up projects and given you access to some or all of those projects. You should always select the project that you are currently working on, as these projects will be reflected in your reports in the Thareja web interface.

Editing a task from the desktop tracker

If you want to edit a task on which the tracker is currently running, click on this pencil icon given here.

Next, you will get the following popup to enter edit details.

You can edit the existing task details as per your requirements and once you are done, click on the Save button.

Filtering tasks on desktop tracker

We have three task filter options here.

1. All Clients: Here you will get a list of all the added clients, you can write the client name in the input field you wish to filter your task list for.

2. All Projects: You will get a list of all the added projects and you can write the project name in the input field you want to filter your task list for.

3. Search: Here you can perform a search for the task name you want to see.

Besides, we have a kebab dropdown (3 dots) given at the right end on each task list item.

By clicking on it you will see these options.

Stop/Start Timer: You can stop or start your tracking on a task by clicking this.

Complete Task: You can mark your task Complete from here.

Full Task Details: Click it if you want to view your full task details. It will take you to the detail page of this task on thareja.ai

Edit Task: It will open up the Edit Task popup for you.

Update Task Status: You can update your task status by clicking on it.

Duplicate Task: It will open a duplicate task creation popup for you.

Delete Task: You can delete your task by clicking on it.

We have direct edit options too on Status and Priority. Just hover over the text and click on the pencil icon.

Task Status can also be updated by clicking on this pencil icon here.